As construction proceeds, we will coordinate job site activity, address quality and contract administration issues.
Pre-construction meeting Conduct pre-construction meetings with the successful contractor (s).
Construction schedule Review the contractor’s construction schedule, examining off-site and on-site activities. Update the master schedule.
Construction process Monitor work progress and identify delays, which could jeopardize milestone dates. When necessary, assist the contractor in preparing recovery plans.
Changes Minimize changes; but, where appropriate, recommend changes that respond to field conditions or to improve quality or save time or money.
Construction quality Observe work in process, document defects and direct the contractor to make corrections.
Testing Agencies Coordinate independent testing labs. Obtain recommendations from the design team regarding substandard test results.
Job Meetings Conduct weekly job-site meetings to review progress and resolve issues. Include contractors, appropriate subs and consultants. Prepare and promptly distribute minutes that record and track issues and decisions.
Contract administration Administer the construction contracts.
Progress payments Review the contractor’s schedules of values and use them along with observations of progress to evaluate payment applications.
Change orders Develop a system for preparing, reviewing and processing of all change orders. Estimate the cost of pending changes and examine alternate solutions to reduce costs. Evaluate change orders requested by the contractors for validity and negotiate equitable prices.
Project records Maintain current files of correspondence, logs, meeting minutes, contracts, drawings, specifications, shop drawings and samples.
Project accounting Maintain the project accounting system to track costs of contracts, approved and anticipated changes, payment applications and payments. Include direct purchased material and equipment.
Progress reports Prepare Project Status Reports that describe the status of construction, progress during the previous period with photos, major upcoming activities, problems and outstanding decisions. Include cost and schedule status. Maintain daily logs of construction activity.